Music Network Administrator/PR and Marketing Assistant

22 February 2010

Music Network Administrator/PR and Marketing Assistant

Job Description

Title:             Administrator/PR Assistant
Reporting to:         PR and Marketing Manager, Chief Executive
Purpose of Job:     To fulfil administrative support, PR and marketing, receptionist and secretarial duties in a busy and dynamic music organisation.

Main Responsibilities:
1.    Receptionist duties
2.    Administrative support
3.    PR and marketing duties
4.    Secretarial duties
5.    Office maintenance duties

1.    Receptionist
Maintaining the smooth operation of a busy office environment, which is also required to double as a reception area for visitors to Music Network. Primary responsibility is to act as friendly and effective ‘first point of contact’ for all outside approaches to the organisation.

Principal duties include:
·    Handling all telephone inquiries
·    Dealing with personal inquiries from members of the public
·    Receiving and welcoming guests
·    Maintaining reception area

2.    Administrative support
Supporting activity managers in a range of administrative duties. Principal tasks include:
·    Maintaining a box office booking system and receiving bookings for Dublin Castle Concerts
·    Assisting and supporting Finance Manager in range of duties, such as inputting invoices, recording transactions, monitoring and accounting for petty cash transactions
·    Liaising with suppliers and service providers, e. g. ensuring adequate stationery stocks  
·    Maintaining key databases

3.  PR and marketing duties
Specific responsibility for certain areas of PR and marketing work, including:
·    Liaising with musicians regarding biographies, photographs, concert programmes, etc.
·    Liaising with promoters around publicity issues and print materials
·    Compiling local press releases
·    Liaising with printers regarding delivery and distribution of publicity materials
·    Overseeing distribution of promotional print for Dublin concerts
·    Dissemination of e-newsletters and monthly e-shot on concert activity
·    Compiling PR reports for tours drawing on information received from our media monitoring service providers
·    Box office reports and data collection
·    Servicing the Music Network friends and corporate friends schemes

4.  Secretarial duties
Assisting Chief Executive with selected secretarial duties. Principal tasks include:
·    Assisting with preparation of Board meetings
·    Attendance at, and minuting of board meetings and occasional other meetings

5.  Office maintenance duties
·    Liaison with landlord on maintenance and repair issues, as well as other issues, including clearing cars for parking, security, etc.
·    Liaison with cleaning service providers
·    Liaison with telecoms/IT systems providers regarding necessary repairs, etc.

General Requirements:
The ideal candidate must be a team player with a friendly disposition, be flexible and be prepared to work in a variety of roles, including staffing approximately 10 evening concerts per annum.

In addition, the ideal candidate will have some or all of the following:
·    An interest in classical or Irish traditional or jazz music
·    Well developed interpersonal and communication skills
·    Strong administrative and organisational skills
·    Well developed IT skills
·    A commitment to ensuring the highest standards in the presentation of live music performance
·    Ability to operate flexibly as part of a close-knit team.

Salary Scale:    €21,245 - €34,448

Application Procedure:    If you wish to apply for this position, please forward your Curriculum Vitae and a letter of application to:
    Administrator/PR & Marketing Assistant Position
    Music Network
    The Coach House
    Dublin Castle
    Dublin 2

or email

Closing date for applications is: 5.00pm sharp, Friday 5th March, 2010.
Interviews will take place in Dublin on Tuesday 16th March, 2010.
Interviewees will be shortlisted from the applications received.  Candidates attending interview do so at their own expense.